You finally found your employee from a large pool of prospects. It is a journey in itself where both parties work to figure out if they are the best fit for each other.
What now?
Do you feel the hiring process ends as soon as you have your new hire?
It doesn’t. Rather you move to a very crucial step of the recruiting process, i.e., the induction program. Part of the onboarding process, it is the first step a company takes to integrate the employee into the organization. It also reflects on the employer brand and the values the organization promotes.
To make the process smooth, you need to have a rock-solid induction program presentation that makes a great first impression on the employee.
This article highlights the key components of a new hire orientation presentation. Let’s explore!
What is an Induction Presentation?
An induction presentation is a collection of informative slides that helps new recruits gain insights into important aspects, i.e., the how, why, and what of the company, and prepare them for the new working environment.
The induction presentation is a detailed guide that will step-by-step usher the new hire through the culture and values of the company.
Purpose of an Induction Presentation
You always have apprehension of the new, be it anyone. The purpose of creating the induction presentation is to help employees tackle that apprehension and be better equipped for their employment period.
The slide deck will serve as the first interaction of the company with the employees.
The presentation slides will help you –
- Showcase a positive workplace culture.
- Create a great first impression on the new hire.
- Demonstrate the organization’s commitment to the growth and success of new employees.
- Make new hires understand the company’s expectations of them.
- Reduce inconsistencies and knowledge gaps by providing a standardized introduction to the organization to all new hires.
The central purpose of the presentation is to document everything related to a company and share it with new people to smoothen the transition into a new environment.
Essential Elements of an Employee Induction Presentation
An induction program presentation isn’t a tick-box exercise that the company needs to be done with; rather, it is the much-needed icebreaker that will ease out friction and unpleasantness between both parties as they move forward.
Creating a slide deck that covers all the critical components will make that transition easy and professional.
Here’s a list of all the key information that you should include in your induction slides to make it comprehensive and effective.
1. Pre – Employment
The pre-employment slide will include all the information employees will need to start with their service.
It entails information like –
- Instructions regarding the joining process
- Legal proof to be eligible to work in the country – right-to-work documentation
- Setting up of bank account details (starter form)
- Conditions of employment
- The course of events for the 1st week
- Company dress codes
- Documentation needed in the 1st week, like an employment contract
- Sign-in processes to get to the workplace
- Employee information (bank details, personal contact information, emergency contact, tax file declaration, etc.)
- Employment agreement and contract (with terms and conditions explained)
2. Information About the Organization
The slide shares information about the company overview. It will detail all the essential info that makes the organization what it is, like-
- A brief historical overview of the company
- Company handbook and HR manual
- Customer care and services
- Resources and their availability to use
- Products and services
- Organizational chart – global and departments wise
- Objectives of the departments
- Location & place of work
- Organizational strategy
- Literature and other media
- Quality systems and control
- Business ethics
3. Mission, Vision, and Values
When you start working for someone, you must know their agenda. This section divulges crucial information like the purpose, values, direction, vision, and mission of the company. It will help everyone align themselves with the big picture and contribute to the overall growth.
Employees can adapt themselves well if they have a clear understanding of the brand values and purpose.
4. Site Map and Procedures
Provide a guided tour of the on-site workplace and detail local procedures for the new hire in a visually impressive manner.
The section covers things like –
- Workplace maps and site access – layout of premises
- Fire exits, first aid facilities
- Induction and setup of workstation and systems
- Tools like ID, keys, name badge, swipe card, phone, etc.
- Contact list of staff members
- Information regarding IT and email access
- Systems and procedures
- Non-compete agreement
- Critical management information (for example- remuneration, performance management, etc.)
5. Health and Safety
Every company has a huge responsibility to take care of the health, wellness, and safety of their employees. The section will help you demonstrate that the organization takes the wellness of its people very seriously and has stringent processes (in place) to ensure that.
It will instill confidence and a feeling of security in the employees to be a part of the organization.
The slide will include information like –
- Evacuation procedure and emergency exits
- Accident reporting
- Health and safety policies and procedures
- First aid facilities
- Disaster management protocol
- Ergonomics
- Workplace safety protocols
- IT security
- Cyber security
6. Workplace Compliance and Code of Conduct
Informing recruits about compliance and the code of conduct is imperative to avoid future mishaps. Your induction presentation should cover individual regulations and safety and legal concerns.
Elaborate on the company’s zero-tolerance parameters and commitment to making the workplace safe and secure for everyone. Also, align material that’s job specific and relevant to the new hire.
Your slide will include information about –
- Anti-harassment, bullying, and discrimination policies
- Workplace violence
- Customer service standards
- Conflicts of interests and reporting violations
- Workplace hazards and safety protocol
- Workplace inclusivity, equality, and diversity parameters
- Fair disclosure and privacy policy
- Environmental protection
- Handling confidential information
- Employee handbook
- Emergency response
- Sexual harassment measures
7. Facilities
This slide informs employees about certain facilities they can access being part of the organization.
Highlight everything that the employees are eligible for, like-
- Telephone
- Computer system
- Cafeteria
- Security pass
- Car parking and pass
- Remote/hybrid work tools (access to systems, files, communication tool)
- Fun zone
- Fitness center
- Work hours flexibility (time and breaks)
- Prayer room
- Recreational area
8. Activities and Social Interaction
This slide visualizes the company’s initiatives and activities that encourage team interaction, collaboration, and bonding among employees, like –
- A group meeting with introductions – icebreaker
- Informal team lunch/outing
- Anonymous messages writing by colleagues telling about the first impression
- Brainstorming sessions
- Board games, etc.
In this section of the presentation, you can present images of past activities, people working together on a project, teams decorating their bays at any festival, etc. This depiction will give new employees an impression that the company focuses on social interaction and fun elements along with work.
9. Culture
The culture of your company is different from the mission and goals.
Would you not want the employees to know how team meetings function? Or if there is a formal or casual structure they need to follow?
According to research, 77% of employees take into consideration the organization’s culture before applying, and 65% of employees continue their job with the company due to a positive culture. These statistics reveal why a dedicated slide on culture holds an important place in your induction presentation.
The organizational culture slide will detail things like –
- How things run in the organization
- Team culture
- Lunch process
- Overview of upcoming key dates and events
- Employer brand
The more small details they will know, the more they will feel at home, which will ultimately lead to job satisfaction and growth.
10. Benefits and Policies
Every organization has a list of policies employees need to know. However, you can’t burden a new hire with all the policies and procedures all at once. Acquaint them with benefits and policies they need to know for the initial work and direct them to where they can learn about the rest.
Include the essential points in your slides for the initial introduction and share the rest over the upcoming months.
The benefits and organizational policies slide will include the following–
- Leaves, in general
- Sick leaves and pay
- Holiday policies
- Expenses and reimbursement claims
- Benefits and recognition awards
- Internal employee policies
- Workplace health and safety
- Remuneration and other employee benefits
- Tax and insurance
- Pension schemes
- Probation period
- Performance management system
- Discipline and grievances procedure
- Employee Resources
11. Roles and Responsibilities
The slide will include information regarding the roles and responsibilities expected of the employee. Employees need to have a clear understanding of what is expected of them to function in their roles properly.
The slide will include information about-
- Job description (title, role, requirements)
- Roster/work schedule
- Role-specific guidelines
- Information regarding the department’s responsibilities
- Team/seniors introduction and guidelines to work
- Explanation regarding how the employee’s work fits into the overall scheme and goals
12. Learning and Development
What the organization offers in terms of growth and development is as important as the remuneration part. The employees can picture their career graph through this and see the growth trajectory. No one wants to be a part of an organization that doesn’t add to the already developed skill set.
The slide section provides relevant information regarding the learning and development opportunities within the organization.
- Growth opportunities and career management
- Specific training and development program (In-house courses)
- On-job training such as data security, excel sheets, etc.
- Personal development plan
- Continuing professional development (CPD) plan
13. Key People in the Organization
The section will introduce all the important people and those relevant to the new employee’s role.
The slide introduces new recruits to –
- Ownership structure
- Executive management
- Key personnel like office manager, supervisor, etc.
- Information about the key people and the organizational structure
14. Business Plan
This section will define the organization’s objectives and how it plans to achieve those goals.
The slide can include information like –
- Organizational objectives and plans
- Business goals
- Executive summary
- Market analysis
- Marketing and sales
- Funding proposals
- Financial projections
To Sum it Up
The onboarding process starts with a traditional induction/orientation but moves on to a tailored program catering to the individual. It ends when the employee is fully competent to continue and is generally completed with probation and review.
The induction takes care of the employee integration process, and a well-designed presentation will ease the process for you, making the onboarding experience more effective.
Capitalize your investment by including the (abovementioned) pointers in your presentation slides to make it comprehensive and thoroughly planned. And you are ready for a rocking employee induction presentation leaving a positive impression on the new hires.
